DCE Services for UF Units, Faculty and Administrators

For detailed information on planning, producing and deploying self-funded programs, see our Self-Funded Activities page.

Registration, Payment Processing and Course Delivery
  • ACES - Automated registration, payment and course delivery
  • DCE Student - DCE registration information for UF support units
  • Flexible Learning - Independent study and rolling enrollment programs
  • FMS - Online financial reporting application for the 143 fund
  • XMS - Online registration and payment processing
    • MyXMS - Student access to XMS records
    • XMS Reports - report generator for XMS data
Training & Coordination

Registration, Payment Processing and Course Delivery

ACES - Automated registration, payment and course delivery

In testing: If a department or faculty member wants to deliver an online self-contained program, DCE provides an automated system that handles registration, grading and certificate creation. The website application, named Automated Continuing Education System (ACES), is designed for units to offer short continuing education courses where students work at their own pace and receive immediate feedback on their exams. Credit card payments and access to specific courses are completely automated. Students may download their certificates of completion as soon as they pass all the exams for the course. Unit personnel may need to upload completions to the appropriate certifying body (like CE Broker), though this is transparent to students. more info >>

DCE Student - Continuing education registration information for UF support units

DCE Student allows central UF support units - like the Help Desk - to search DCE registration information for non-credit students not recorded within the UF Registrar's system. Access is granted on a department basis, after the head of that department certifies that all related employees have had the proper FERPA and data privacy training. more info >>

Flexible Learning - Independent study and rolling enrollment programs

Flexible Learning manages rolling enrollment programs for departments across campus. The UF academic department approves the course content and instructor, and Flexible Learning/Correspondence Study handles the rest. more info >>

Note: If a program wants to take a more active roll in managing an online program, please see the Self-funded Activities page or review the description of our automated registration and course delivery and online registration and payment processing for other services offered by DCE.

FMS - Online financial reporting application for the 143 fund

DCE's Financial Management System (FMS) provides financial reports for the 143 fund, such as Program Ledger life-to-date reports and individual document lookup. Access to these reports is controlled to the "DCE program number" level (a finer designation than UF's flexfield), with individuals only able to download their specific program's information. more info >>

XMS - Online registration and payment processing

If a UF unit is considering online credit card payments for self-funded or continuing education programs, whether for an online for face-to-face activity, it may either program against CashNet (UF's supported eCommerce application) or use DCE's online registration management application (XMS). XMS allows units with the proper PeopleSoft permission to accept online registrations and payments for courses, sections and programs at any time for any price point (ex: CTT's online registration). Extensive reporting capabilities provide everything from receipts, to mailing lists, to 1098T reports. It is tied in with the UF Directory so that UFID's may be automatically generated, granting students access to create GatorLink ID's. more info >>

MyXMS - Student access to XMS records

MyXMS allows students to log into the XMS with their GatorLink accounts to view their registrations in XMS, as well as update their contact and demographic information. more info >>

XMS Reports - report generator for XMS data

XMS Reports allows unit faculty & staff to view and download reports for their program, such as participant lists and payment/accounts receivable activity logs. This allows administors to grant access to individuals who may view, but not edit, their program's data in XMS. Access to these reports is controlled to the "DCE program number" level (a finer designation than UF's flexfield), with individuals only able to download their specific program's information. more info >>

Training & Management Services

Language Training - Language and cultural training for non-native English speakers

In addition to the full Intensive English Programs that UF's English Language Institute (ELI) offers at specific times throughout the year, the ELI will also provide highly flexible speaking, writing, and cultural programs for non-native English speakers and groups. more info >>

Leadership Training - Leadership instruction for credit or non-credit programs

The Leadership Development Institute's tailored leadership programs are carefully designed to meet specific leadership training needs. After an initial in-depth assessment, curriculum and desired learning outcomes are planned accordingly. The goal is to identify appropriate leadership development requirements and practical tools for students to integrate and apply to real-life examples as they become leaders in their industry. more info >>

Meeting planning - Certified meeting planners to manage your next conference

Faculty members and department staff are often asked to organize large conferences or seminars with registration fees. The DCE Conference department can help plan the meeting, adhering to your budget and dealing with all the details and logistics - including negotiating with vendors, marketing, processing registration and dealing with international attendee issues. more info >>

UF Distance Learning - Distance education data and marketing coordination

Information about UF distance courses and programs are coordinated through DCE. This data is used to produce the UF Distance Learning website, as well as reports on distance activities at UF. more info >>